Course Objectives:
At the end of this course the participants will be able to:
- Define documentation & repositories.
- Evaluate documentation within a particular setting.
- Categorise documentation.
- Familiarise oneself with various systems.
- Sustain & transform documentation.
Targeted Audience:
- Individuals with a passion for safeguarding the entirety of historical records, seeking a fulfilling profession as an archivist, curator of manuscripts, digital archivist, librarian specialising in special collections, or manager of archival repositories.
- Emerging pioneers in research pertaining to archiving, digitisation & preservation.
- Library professionals & archivists desiring to enhance and modernize their archival competencies.
- Individuals interested in complementing their postgraduate studies with indispensable practical skills.
Course Outlines:
DAY 1: Exploring the Role of Databases in Designing Electronic Archiving Systems
- The contrast between utilising pre-made software and customising applications found in the digital storage system.
- Explain the concept of data repositories.
- Benefits of employing a computer for database creation (migrating from a paper-based database to a computerised one).
- Setting up a database (field - record - table).
- Interacting with database software and discerning the attributes of the utilised fields.
DAY 2: Developing an Electronic Repository with Database Software - A Training Guide
- Utilise database software to create an electronic archive.
- Establish links between the database & document images.
- Utilising software to resize electronic documents stored in containers.
- Overcoming the issue of enlarging document size with software.
- Using software to manage storage containers & prevent document size enlargement.
DAY 3: Utilising Online Tools for Sharing Documents & Files
- Classify the categories of internal networks in major establishments for the transfer of documents & files.
- Criteria for an electronic mail system.
- Arrange the staff member's email inbox.
- Document organisation system.
- Storing & archiving electronic mail.
DAY 4: Problems of Archive Management in the Electronic Age and Information Systems Security
- Manage archives in the electronic age.
- Protect and secure documents stored in storage containers within the electronic archive.
- Converting the text document into an electronic image.
- Ensuring that the image is not manipulatable.
- Limiting the ability to modify the electronic image.
DAY 5: Archiving & Retention Requirement
- Exploring and legal matters.
- Electronic signatures.
- Developing a register for managing records audits.
- Corporate categorization system and hierarchical arrangement.
- Case-Study.
Place: Boston (USA)
Venue (TBC): TBC
Language: English
