COURSE OBJECTIVES
At the end of this program, participants will be able to:
- Implement strategic approaches for organising and managing organisational documentation.
- Leverage document management systems for efficient storage.
- Retrieve important documents quickly and easily.
- Share documents securely and effectively.
- Ensure security and version control of all documents.
- Comply with relevant regulatory requirements.
- Evaluate and enhance document management processes to boost organizational efficiency.
TARGET AUDIENCE
- Managers responsible for streamlining document workflows.
- Administrative staff seeking to improve document handling practices.
- Document controllers aiming to adopt advanced management techniques.
- HR employees involved in document-intensive roles.
- Secretaries looking to enhance their document management skills.
- Supervisors from diverse industries transitioning to a paperless working environment.
- Professionals interested in advanced document management strategies.
DAY 1: Boosting Departmental Efficiency through Effective Document Management
- Enhancing departmental efficiency with innovative document strategies.
- Recognising the significance of Engineering Document Management Systems (EDMS) in contemporary organisations.
- Investigating modern technologies in document management systems.
- Shifting from conventional to digital documentation processes.
- Addressing common obstacles in the adoption of EDMS.
DAY 2: Characteristics of Document Management Systems and Their Effect on Efficiency
- Essential characteristics of document management systems and their impact on workflows.
- Efficient management of documentation systems for optimised operations.
- Tackling fundamental implementation challenges and proposing solutions.
- Harnessing advanced features to enhance organisational efficiency.
- Examining integration possibilities with current tools and software.
DAY 3: Overseeing Subcontracting, Quality, and Engineering Documentation
- Optimal practices for overseeing subcontracting documentation processes.
- Assessing service quality through effective documentation practices.
- Effectively managing engineering drawings, maps, and technical records.
- Ensuring precision and compliance in handling technical documents.
- Improving quality assurance through organised document reviews.
DAY 4: Strategies for Implementation and Long-term Planning
- Crafting effective strategies for implementing document management systems.
- Principles of project management for successful EDMS integration.
- Preparing for future documentation requirements over the next 5 to 10 years.
- Transitioning to advanced systems like GIS and FM for improved intelligence.
- Ensuring the scalability and adaptability of document systems for future expansion.
DAY 5: Enhancing Organisational Knowledge Management through Documentation
- Utilising documents to reinforce organisational knowledge management systems.
- Identifying and leveraging key EDMS resources and data sources.
- Fostering organisational learning through systematic document management.
- Establishing standards for knowledge sharing and accessibility.
- Course Conclusion.
